Today’s lawyer does just as much work from his mobile device as he does from his office. If you are meeting with clients, going to court, at the airport, or even on vacation, you still want to be able to access your paper files. Now, you can. With our Connecticut and New York law firm document scanning services, we make it possible to access any and all of your information, no matter where you are, as long as you have a connection to the internet.
Even in today’s increasingly paperless world, much of your business is still conducted on paper. This could lead to you being buried in mountains of paper. Just about everything you do for your clients is documented on paper, which means that your office is crammed with filing cabinets or you have to invest in an off-site storage solution. If you do store your paper off-site, you have to wait to retrieve those documents any time you need to speak to a client whose records are stored outside of your office. And even the best paper filing systems are not perfect and might leave you or your administrative team spending hours searching for a single document.
Legal and Law Office Document Scanning Solutions
There is a solution: CME Imaging’s law firm document scanning services. We can provide you a number of huge benefits that will make your law firm run more efficiently, including:
- The ability to access any of your records from anywhere in the world – You will no longer have to rush back from vacation because you need to look at this one specific contract or affidavit or testimony. Instead, you can access your digital files from any internet-enabled computer, find the information you are going for, and carry on with your vacation. Even if you are not worried about not being able to access your files when you are on vacation, you will still have the ability to access any of your files from home, from a remote office, or even in the courthouse. You have instant access to everything and anything you could ever need.
- No need to store the paper files at your office – Your office, like most lawyer’s offices, is probably up to its neck in paper. Much of your discovery is probably still delivered in paper format, along with your contracts, your trial preparation, and just about everything you do for your clients. This means that you need a huge amount of paper storage and a filing system that makes documents easy to find, when you need them. This is, of course, easier said than done. Our scanning services eliminate the need for much of that paper storage and help you design a better, digital filing system that keeps the information of your clients and your firm secure and compliant.
- Faster response times – You have probably, at some point in your career, had a client get angry at you because of delayed response times. When you have to search through your paper files, it can take a long time to get anything done, even if the task is relatively small. With digital files, you will have much faster response times, and not just because your document storage is easier to access. Finding just the right document is now easier than ever!
- Fewer security risks – Paper files can easy be stolen or lost. Digital files, on the other hand, are much easier to guard, while also being readily accessible with someone with the right passwords. You won’t have to worry about a flood or other natural disaster ruining your files, because they are all digital.
Whether you have decades of records that you need digitized, indexed, and managed, or whether you already have a digital system but you need help getting on top of your current scanning load, we have a service to help. Our law firm document scanning service will be tailored to the needs of your law firm, so you get an efficient, helpful digital filing system that you can access when you need to, from wherever you are.
Best of all, we can incorporate OCR technology into your scanning service, that turns almost any document into a searchable file. If you ever find yourself digging through folder after folder, file after file, looking for a specific document or a specific scrap of information, you need our OCR services. You will be able to type in a keyword to search for documents containing that keyword or even convert information from your files into another format, like extracting account numbers or case numbers into a separate spreadsheet to track hour billable hours. There are hundreds of different applications, all of which make your firm run more smoothly.
For more information about our law firm document scanning services in Connecticut and New York or to schedule your project, contact CME Imaging right now!