Your auto dealership is probably knee-deep in paper. From contracts, to bills, to offers, just about all of your business is still done on paper, and that means that you have store all of that paper somewhere. Some dealerships find themselves filling any and all spare space with filing cabinets, but eventually, the paper will take over the dealership. Others might even rent off-site storage facilities just to keep up with their paper storage needs, which makes accessing a specific document extremely difficult. If you want a better way to store all of the paper that is involved with selling or leasing vehicles, we have a much better solution.
Auto and Car Dealer Digital Imaging
Our auto dealership document scanning services can digitize your files, making it simple to access any document from anywhere in the world. We do not just scan in all of your documents and provide you with the raw files. We help you develop a storage and management solution that works for your dealership, whether you often find yourself needing to access customer files or whether you simply want their information safely tucked away, should you ever need to look at it again.
Depending on where your dealership is located, you might need to save your information for upwards of ten years before you can purge the information. As you sell more and more vehicles the documents start to stack up and there is never enough room to store your documents, even with the promise that you will be able to get rid of that documentation after ten years.
Worst of all, the burden of trying to find someone inside the dealership to scan, digitize, and organize all of your files can be impossible. No one is going to have the time that this task requires. That’s why you should hire us. When you choose us, you get fast, efficient scanning and organization, with a storage solution created specifically for your dealership and its needs. We can even help you create an indexing system that makes it simple to purge your records once they are old enough to get rid of.
About Our Auto Dealership Digital Imaging Services
We have a number of services that will make it much, much easier to both file your documents and access and use the data found in there. With our advanced OCR technology, your documents can be turned into searchable files, making it easy to extract account numbers, vehicle identification numbers, customer names, car prices, and more from your documents. From contracts to loans to leasing agreements and beyond, all of your information will be at your fingertips. Not only will you no longer feel like you are drowning in paper, your information will be much, much easier to find and use.
No longer will you have to spend half a day rifling through your files to find one specific vehicle identification number or loan application. No longer will you have to worry about the cost and space that paper storage requires. Our goal is to make sure that all of your documents are easy to find, with very little effort on your part.
How does the scanning process work? Our scanning technicians will carefully and methodically can your files, digitizing and organizing them so they can be redelivered to you, ready to use. Once your documents are scanned, they will be available to you from anywhere in the world, at any time of day. You no longer have to worry about not being able to find a leasing agreement because it is in an off-site storage facility.
Our auto dealership document scanning services will save you time and money in the long run. Paper storage is inefficient and expensive, while digital storage is much more secure and removes the ugly and cumbersome filing cabinets from your office. Choosing to add the additional OCR service means that finding the exact piece of information you are looking for will be even easier. All you have to do is type in a keyword or phrase and the information will be delivered directly to you.
We handle the entire scanning and digitization process, so stop worrying about how you are going to bring your dealership into the twenty-first century. Let us do it! Our cost-effective services will be tailored to you and your needs, no matter what those scanning, storage, and access needs are.
For more information about CME Imaging, to inquire about what we can do to help you digitize your records, or to set up your scanning service, contact us today!