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Many offices are starting to transition to or already have transitioned to electronic medical records for their patients files. Most offices still have rooms full of paper records, many of which might not yet be incorporated into the electronic medical record of a patient, which can cause a doctor or caregiver to have incomplete information about that patient. The only way to have all of the information that you need about a patient is to convert all of your paper patient files into digital records that can then be incorporated into the electronic records.

Doctor’s Office Document Scanning in Connecticut

Most offices do not have the manpower or the time to scan all of these records themselves, despite understanding just how important the merging of these two types of records is. There are huge limitations when you have a hybrid system, including:

  • Wasting time trying to find a paper record and the compare information in the paper and electronic files. Often, a doctor will have to ask one of the staff to go and find the paper record. In many offices, this means finding the patient’s number from their account and then going to the record room to track that specific file down. If the file was not replaced correctly the last time it was used, it might not be in the right spot and the staff member has to spend hours trying to find it.
  • Providing patients with incomplete information or care, based on incomplete information. Even a patient that is actively involved in their own care might forget to mention to their doctor that they have a certain kind of allergy or intolerance. This information is often listed in the original, paper file, but was never added to the patient’s electronic file. Now, the patient might not get the right kind of care, because the doctor does not have all of the information that they need. This can also be a serious problem when providing information to other healthcare organization, especially insurance companies.
  • Paper files are easily damaged. No matter how careful you are with your paper medical records, one burst pipe or other natural disaster, and all of your files could be irrevocably damaged. All of the sensitive and important information in those records will be destroyed and you will not be able to get it back.

Electronic medical records, on the other hand, have none of these drawbacks, which is why most offices have started to use them instead of paper records. There are still those paper records and the information they contain, however, being stored in most offices. Combining these two records is the only way to make sure that you are getting the whole picture of a patient.

CME Imaging’s medical and healthcare document scanning services make it easy to convert your paper documents into electronic files. Whether you already have an electronic medical record in place or you are planning to put one in place, having the electronic versions of those files and being able to shred and dispose of the paper files will free up significant space and will make finding the right information about your patients easy. Instead of having to flip through physical paper, you will be able to sort your documents into their separate categories in your EMR system, and any member of staff will be able to easily access a complete picture of that patient’s health.

You will no longer have to worry about whether or not your medical records will be safe in the record room. You will not have to waste time searching for a specific folder. All of the records will be in your electronic system and can be pulled up at a moment’s notice.

This is a job that is usually too big for a doctor’s office or other healthcare organization take on their own. It is much more efficient to hire us to take care of all of your scanning needs! We will make sure that all of your records are easy to access in the digital space. Our services are ideal for both your clinical medical records and the business side of healthcare. No matter the nature of your paper records, we can make sure that you get the right information into your digital records.

To free up space in your office and improve efficiency, look no further than our healthcare and medical document scanning services. We know how important these documents are, which is why our skilled staff takes special care to make sure the documents are scanned visibly and accurately for sorting into patient files. For more information or to set up your scanning project, contact us today!